Middle School Administrative Assistant

Department

Middle School

Status

Full-Time

Time Period

40 hours/12 months

Available

June 1, 2025

Description

The primary purpose of this position is to assist the middle school office team and to ensure smooth continuity in the school office with office functions and school personnel.

Responsibilities

Receptionist for middle school office (initial parent contact).
Maintain attendance records for all middle school students and faculty.
Help manage calendar for the middle school principal.
Assist with relaying middle school announcements.
Maintain an active list and contact qualified substitutes for teachers who are absent.
Produce or edit correspondence to faculty or parents for middle school principal.
Liaison with the athletic department (i.e., notifying students of changes/cancellations in practice/game schedules).
Liaison with the admissions department (i.e., shadowing students, and maintaining some documentation for middle school students.)
Coordinate and maintain files on all middle school social activities during the year. Serve as contact person for middle school parent volunteers.
Serve as middle school office manager; order/obtain supplies for the middle school.
Liaison with the physical plant department for reporting all facility maintenance/custodial needs.
Coordinate start-of-the-year tasks (student and teacher schedules, additional teacher duties schedule, student domestics schedule, class rosters, maintaining teacher supply closet, printing expendable forms for teachers and office).
Coordinate end-of-the-year activities (8th grade promotion, special events, etc.).
Perform other related duties as requested by the middle school principal.

Qualifications

Experience with MacBook, Microsoft, Google Suite; RenWeb experience helpful.
Knowledge of Intercom, copier helpful.
Because of changing school schedules, unexpected “interruptions,” in the day and the variety of tasks done in the office, the person in this position should be even tempered, flexible and gracious.
Applicant should be organized and a self-initiator who is able to work on several projects at the same time and yet remain available to assist with unscheduled situations that may arise.
Applicant should demonstrate good ability in written and oral communications.
Since this person will have access to student and family personal information, as well as faculty and administrative information, confidentiality is a must.
As part of the office team, this person will be called on to fill a number of roles. The ideal candidate will display flexibility, initiative, dedication, and a willingness to help manage the daily operations of the middle school of Ben Lippen.
Administrative assistant experience is beneficial.
Attention to detail and event planning are very important.
Bachelor’s degree preferred, but not required.

Benefits

BLS/CIU provides a benefits package that includes:

Health Plan;
401(k) plan with match opportunity;
Employer provided group life insurance;
Long term disability insurance;
Vacation days, holidays, sick leave, family leave;
Educational benefits: tuition reduction for PreK3-Graduate.

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Middle School Administrative Assistant

Description

Responsibilities

Qualifications

Benefits