Brand Production Coordinator

Department

University Communications

Status

Full-Time

Time Period

40 hours/12 months

Available

September 14, 2026

Description

The Brand Production Coordinator oversees the production, procurement, mailing, distribution, and installation of printed materials, promotional items, and campus signage. This position provides oversight of vendor relationships, production schedules, project budgets, and quality control while ensuring all materials are delivered on time, on budget, and in alignment with university brand standards. This position requires a combination of office, campus, and vendor environments.

Responsibilities

Manage complex production projects with institution-wide impact.
Manage and oversee production schedules, distribution, and quality control for printed publications, direct mail, promotional merchandise, and campus signage, ensuring projects are delivered on time, on budget, and in alignment with university standards while proactively resolving production, printing, mailing, and delivery issues and communicating effectively with stakeholders.
Estimate project costs and production requirements.
Negotiate pricing, timelines, and service agreements with vendors to maximize value and ensure financial responsibility.
Serve as the primary liaison with production vendors and service providers, cultivating strong partnerships to ensure quality, efficiency, and timely project delivery.
Manage project financials, including purchase orders, invoicing, reconciliation, and budget tracking.
Maintain and organize production files and project archives.
Monitor product quality through review of proofs and final deliverables.
Conduct periodic campus signage audits and coordinate improvements as needed.
Coordinate vendor pickups, deliveries, and installations.
Occasional work outside normal business hours may be required to meet production schedules and address urgent project needs.
Some local travel for vendor meetings, product pickups, deliveries, installations, and signage inspections.
Support major university initiatives and events requiring production expertise and logistical coordination.

Qualifications

Bachelor’s degree required.
Five years of production, print management, project management, communications, or related experience.
Demonstrated ability to manage multiple production projects, budgets, timelines, and vendor relationships while meeting deadlines and maintaining quality standards.
Familiarity with the print industry, ability to negotiate effectively with vendors and suppliers.
Excellent organizational, problem-solving, and decision-making skills.
Strong attention to detail and commitment to quality control.
Excellent written, verbal, and interpersonal communication skills.
Ability to work independently with limited supervision.
Proficient in Microsoft Office Suite, Adobe Creative Cloud applications, Microsoft Teams, and project management software.
Ability to lift, transport, and deliver production materials as needed.
Demonstrated commitment to stewardship of university resources and budget accountability.

CIU provides a benefits package that includes:

Health Plan;
401(k) plan with match opportunity;
Employer provided group life insurance;
Long term disability insurance;
Vacation days, holidays, sick leave, family leave;
Educational benefits: tuition reduction for PreK3-Graduate.

Brand Production Coordinator

Description

Responsibilities

Qualifications

Watch Graduation LIVE

Watch Graduation LIVE

Countdown to Graduation