Assistant Registrar, Academic Records

Academic Records Management

• Maintain accurate, secure academic records from enrollment to graduation.
• Validate compliance with admissions-related academic documentation.
• Assist with degree conferrals and degree audit workflows.
• Monitor and enhance processing efficiency and response timelines.
• Communicate academic requirements and enrollment responsibilities to students.
• Support faculty and advisors through training and data tools.

Policy Compliance

• Apply and uphold policies including:
  • FERPA guidelines
  • AACRAO record retention standards
  • Institutional academic catalogs and degree requirements
  • Accreditation standards (ABHE, ATS, SACS, CACREP)
  • U.S. Department of Education compliance for Financial Aid
  • NCCAA eligibility and compliance rules

Project & Operational Support

• Maintain and update policy and procedure manuals.
• Support semester preparation including system setup, orientation, and registration logistics.
• Collaborate on annual catalog and academic policy updates.
• Understand how registration and record processes integrate with and affect the processes of other University departments.
• Conduct data integrity checks and compliance reporting to external agencies.
• Assist with Commencement planning and related events.
• Participate in faculty/staff meetings and cross-functional initiatives.