Skip to main content

Accounting Specialist and Administrative Assistant

If you have an interest in this position, please download our application at and follow the online instructions for submission. If you have questions or are unable to download the application, contact the Human Resources office by phone: 1-800-777-2227 ext. 5009 or e-mail:

<< Back to Available Positions

40 hr/wk, 12 mo/yr
September 02, 2014


Provides administrative support to the Chief Financial Officer; assists the Accounting Department staff with various tasks; manages aspects of the corporate credit card program; and maintains and monitors corporate budget data.

Duties and Responsibilities:

- Assists the Chief Financial Officer as follows:

- Takes meeting minutes and various transcriptions in order to facilitate communication and task organization/prioritization (as assigned)

- Organizes and maintains physical and electronic filing systems for reports, agreements and other critical institutional documents

- Handles incoming and outgoing paper mail

- Facilitates the preparation of annual corporate budgets (budget module, worksheets and related reports).  Maintains and updates budget database based on Board approvals.  Maintains backup schedules to support budget and reconciles budget accounts

- Analyzes budget variances and prepares a written commentary on a monthly basis; responds to budget officers’ questions and resolves their issues; makes note of budget adjustments needed

- Assists in producing and editing accounting-related policies and procedures

- Aids and supports other accounting staff in the annual audit

- Assists with 1098 and 1099 preparation processes

- Assists with Student insurance reconciliation

- Aids accounting staff at Month closing

- Manages the issuance of new corporate credit cards. Aids with corporate credit card issues when they arise, updates and maintains credit card accounts and related reports

- Clears travel and accommodation arrangements for CIU personnel utilizing corporate Credit card reward points program

- Arranges accommodations for various Accounting Department events (training meetings, annual Higher Ed Roundtable, auditor visits, etc.)

- Monitors and purchases supplies as necessary for the Accounting Department

- Reports to the Accounting Manager



Very strong writing skills

- Conscientiousness

- Takes initiative

- Pleasant, friendly relational style

- Accounting knowledge

- Good with software, technology, and spreadsheets

- Excellent administrative, organizational, and planning skills

- Ability to maintain strict confidentiality



Bachelors degree, preferably in Business

- At least two years’ experience in an administrative support role, and two years in accounting